Travel Funding


Doctoral Student Travel Grants from the Office of the Vice President for Research

Travel grants are for doctoral students who are at an advanced stage in their graduate program and are presenting results of their dissertation findings. Students wishing support for international travel should contact their graduate coordinator in order to submit their request to the Office of the Vice President for Research. Students receiving an invitation to present a paper at a professional meeting within the continental United States may submit a travel request to the Graduate School. Contact the department’s graduate coordinator concerning the guidelines applicable to these travel grants. (See the OVPR website for more information.

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Graduate School Student Travel Funding

A student receiving an invitation to present a paper at a professional meeting within the Continental United States may submit a travel request through the department to the Graduate School. All requests from the department should be submitted at the same time by the requesting department according to the schedule below. The following guidelines will be used in considering all such requests:

  • First preference will be given to doctoral students or students pursuing the terminal degree in their discipline (MFA or MLA). A request from a master's student will be considered ONLY if the department does not offer a doctoral degree.
  • Applicants should be reporting results of their dissertation or thesis research and should be the primary author of the publication or presentation.
  • The meeting or conference must be of regional or national importance.
  • Approval of travel requests will be limited to one trip per student per fiscal year.
  • The student must possess a minimum GPA of 3.50 based on at least five semesters of full-time graduate study at UGA with no grades of “Incomplete”. (Fall/Spring 9+ hrs, Summer 6+ hrs)
  • Funding will not be provided to students employed as instructors or classified employees.
  • The applicant must be registered for full-time graduate study during the semester of his/her travel. If a student is traveling between semesters, he/she must also be registered for full-time graduate study the semester following travel.
  • Each request must be on a typed "Request for Authority to Travel" form. The request must be accompanied by evidence that the student's research has been accepted for presentation and by an abstract of the research to be presented. Please do not staple. Also, include name and number of department contact for questions/mailing somewhere on the Travel Authority along with information on the prominence of the conference in the discipline and selectivity of conference participation.
  • Travel support provided by any other party (department) must be listed on the Travel Authority form being submitted to the Graduate School.

The above criteria are minimum for applying for travel funds. Do not assume that meeting these criteria will automatically guarantee funding. Departmental funding in support of the student’s travel will greatly enhance the student’s chances for Graduate School funding.


Travel Dates

Request Deadline**

7/1 - 9/30


10/1 - 12/31


1/1 - 3/31


4/1 - 6/30


The amount of the award will be based on such factors as prevailing costs at the meeting site, distance traveled, whether the meeting is national or regional and the availability of funds. No student will be reimbursed more than the actual cost of the trip.

***These dates may fluctuate depending on year-end closing dates for the fiscal year.***


Please contact Sabrina Hardison, 706-425-3026 or, if you have any questions.

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