Graduate Student Emergency Fund Program Guidelines

The intent of the Graduate Student Emergency Fund is to provide limited, one-time financial assistance, up to $2,000, to enrolled graduate students who, due to circumstances beyond their control, have suffered a temporary crisis.

 The Application Process

The Graduate Student Emergency Fund application must be completed and submitted by the student in GradStatus. The applicant must demonstrate, in the “Situation” section of the application, that the need is not an ongoing financial hardship and that the financial assistance will help solve the existing problem. Documentation verifying the emergency situation must be submitted at the time of application. Failure to provide documentation may result in a denial of assistance.

The Emergency Fund Review Committee will review submitted applications and make a determination within ten business days of the receipt of the application. During the review process, the student may be contacted by Student Care and Outreach to provide information regarding additional, non-financial, resources at UGA that may be of support. A listing of campus hardship resources is available here.

Applicants may be required to provide additional information or take further steps as part of the application review. Due to certain federal guidelines, this program takes existing financial aid into consideration in determining any award. While we attempt to support as many students as possible with emergency funding, we are not able to grant every request or always offer the full amount requested.

Eligible Expenses

Typical expenses that will be considered due to unforeseen circumstances include, but are not limited to:

    • Replacement of essential personal belonging due to natural disaster, fire, theft, etc.;
    • Travel costs related to a death or serious illness in the immediate family;
    • Personal safety needs (e.g. changing a lock);
    • Books or other essential academic expenses;
    • Medications or other health-related costs; and
    • Rent, utilities, or other essential household expenses.

Ineligible Expenses

 Ineligible expenses include, but are not limited to:

      • Tuition and fees;
      • Fees for conferences;
      • Long-term medical expenses;
      • Expenses caused by long-term unemployment or underemployment; and
      • Expenses related to green cards, student visas, or similar immigration documents.

Eligibility Requirements

      • Applicants must be enrolled as a full-time graduate student (or those in their final semester writing a thesis/dissertation) at the University of Georgia for the term the emergency aid is being requested.
      • Have temporary financial hardship resulting from an emergency situation.
      • Have remaining need, based on current year Free Application for Federal Student Aid (FAFSA), if filed. Domestic students who are eligible for federal financial aid must have completed the FAFSA. International students and other graduate students who are not eligible for federal financial aid must provide a letter from the graduate coordinator documenting need. The letter must be on the department’s letterhead and uploaded with the application in GradStatus.
      • Be in good academic standing and maintaining Satisfactory Academic Progress with the University.
      • Be able to provide sufficient documentation of financial hardship, as needed.

Financial Aid

The Office of Student Financial Aid is a part of the application review process.  Make sure you have discussed the options below with a financial aid counselor prior to submitting your application. You may reach a financial aid counselor at or (706) 542-6147.

        • All federal student aid options
        • Eligibility for a Cost of Attendance increase.
        • Availability of additional student loan funds.

Note: An unwillingness to take out student loans does not constitute a financial hardship.


Application Submission Deadline: Rolling



Contact Karen Young, Grants Coordinator, at or by phone on Monday, Thursday, and Friday at 706-542-5375 and on Tuesday and Wednesday at 678-985-6788.

Ready to apply?