Section 1. Responsibilities
- The Graduate Council is the policymaking body of the Graduate Faculty. The Council functions on behalf of the Graduate Faculty in all matters within the authority of that Faculty, except the amendment of these bylaws. The Graduate Faculty may, however, supersede any action of the Council.
- All members of the Council represent the entire Graduate Faculty, not merely those of the department, division, college, or school from which they come. The concern of every Council member shall be with the general welfare of the Graduate School and its programs, rather than with that of only a part.
Section 2. Membership
- The Council consists of the dean of the Graduate School or a representative designated by the dean, who chairs the Council but votes only to break a tie; three elected representatives of the UGA Graduate Student Association, one of whom is the president of the GSA (graduate student representatives are voting members and may serve up to three 1-year terms); and the following elected members, one-third of whom are chosen:
- One member from each of the fifteen colleges and schools listed below, elected by the members of the Graduate Faculty in the college or school;
- Fifteen members-at-large elected by the whole Graduate Faculty from nominations of the following six groups of colleges and schools:
- College of Agricultural & Environmental Sciences;
- College of Arts & Sciences;
- Terry College of Business;
- College of Education;
- College of Veterinary Medicine,
College of Journalism & Mass Communication,
College of Public Health
School of Social Work,
School of Public & International Affairs;
- College of Family & Consumer Sciences,
College of Pharmacy,
College of Environment & Design,
School of Forestry & Natural Resources,
School of Ecology,
College of Engineering .
- The number of Council positions assigned to each of the six groups listed above is to be reallocated every year according to the following formula:
Ratio 1 number of graduate students within group on campus Fall Semester
total number of graduate students across groups on campus Fall Semester
Ratio 2 number of graduate faculty members within group Fall Semester
total number of graduate faculty members across groups Fall Semester
Ratio 3 Ratio 1 + Ratio 2
Allocation = 15 x Ratio 3
- The allocation is to be rounded off to the nearest whole number, with the provisions (1) that the total allocations shall be fifteen, with rounding adjusted to achieve that end, and (2) that each of the six groups listed above shall be allocated at least one Council member.
- If a reallocation changes the number of positions assigned to any of the six groups, the currently elected members of the Council shall serve out their full three-year terms, and adjustments shall be made (allocations moved from one group to another) as terms of currently elected members expire. Thus the reallocation shall be phased in over a period as long as two years.
Section 3. Eligibility for Membership
Members of the Graduate Faculty are eligible for membership on the Graduate Council. An elected member of the Council shall not serve immediately successive full terms.
Section 4. Term of Membership and Time of Elections
Each member shall serve a three-year term of office beginning Fall Semester after the Graduate Council election held each Spring Semester.
Section 5. Nomination and Election Procedures
- Graduate Council positions that do not involve joint election by several colleges or schools shall have twice as many candidates as allotted positions. Council positions that involve joint election shall have one candidate from each college or school in the group. All ballots shall also provide space for write-in votes.
- Graduate Faculty members may nominate any Graduate Faculty member who does not hold an administrative appointment at the department head level or higher.
- Nominations of candidates shall take account of the following principles of distribution, and nominations of persons not in accord with these distribution requirements are not valid:
- In colleges and schools with a departmental structure, no department shall have more than one member on the Council at a time.
- In the College of Arts and Sciences, which has a divisional structure, and in any other college or school with a similar divisional structure, each division shall have at least one member on the Council, and other Council members from the college or school shall be chosen at large. If, however, a college or school has more divisions than Council members allocated to it, a system of rotation among the divisions shall be devised.
- If a member of the Council is elected by several colleges or schools as a group, under Section 2b(5,6), that member’s successor shall come from another college or school in the group.
- To determine the candidates for election, nominations shall be called for from all Graduate Faculty eligible to vote in an election. Then a preliminary ballot shall be distributed, on which the names of all nominees appear. The requisite number of candidates, as specified in Section 5a, shall be those nominees who receive the largest number of votes on the preliminary ballot. The names of those candidates shall then be sent to the dean of the Graduate School, who will supervise the final election.
Section 6. Vacancies During a Term
- If a position on the Graduate Council falls vacant during the term of an elected member, a replacement shall be nominated by the Administrative Committee of the Council and approved by a majority of those voting at a meeting of the Council. The replacement member shall be from the same academic unit that elected the former member and shall serve until the expiration of the term of the former member. The Administrative Committee shall determine when a position falls vacant.
Members of the Council shall not designate or be represented by proxies if they are absent from a Council meeting.
Section 7. Meetings of the Graduate Council
- The dean of the Graduate School shall call meetings of the Graduate Council as often as required to transact the business of the School but at least two times a year. The Dean shall call a meeting if requested to do so by written notice signed by at least five (5) members of the Council.
- A quorum for actions at a Council meeting shall be a majority of its elected members.
- The agenda for each meeting, along with pertinent information on items that the Council will discuss, shall normally be available and distributed to the Council members at least ten days prior to meetings. The agenda will be set by the Administrative Committee of the Graduate Council. Additional Items may be placed on the agenda by the dean of the Graduate School, by the Administrative Committee, or by a two-thirds vote of members present and voting at the Council meeting. Suggestions for agenda items can be submitted by members of the Graduate Council, members of the Graduate Program Faculty, and graduate students to the Administrative Committee for discussion and future inclusion on the Council agenda.
Section 8. Committees of the Graduate Council
- Standing committees of the Graduate Council shall be appointed annually by the dean of the Graduate School from the membership of the Council. The dean or a representative designated by the dean is an ex-officio member of all committees, but votes only to break a tie. The dean shall appoint a member of each committee to serve as chair. The following standing committees of the Council act on the matters indicated and on others, as charged by the dean:
- The Administrative Committee (a) reviews Graduate Council processes and recommends modifications as needed, (b) hear petitions for exceptions to Graduate School rules other than those relating to admission and retention, and (c) hear appeals from administrative decisions relating to any aspect of the graduate program other than admission and retention. The Committee shall make recommendations to the dean and report its activities to the Council.
- The Program Committee shall review (a) proposals for new degree programs and changes to existing programs and (b) reports of committees evaluating existing programs. The committee shall make recommendations to the Council concerning the approval, revision, continuation, or termination of all graduate programs.
- The Policy & Planning Committee shall work with the dean to (a) develop strategic initiatives to enhance and re-envision graduate education at UGA and (b) recommend to the Council policy for the governance of graduate education. It shall include a graduate student member and report its activities to the Council.
- The Appeals Committee shall hear appeals from (a) applicants denied admission to graduate study, (b) students denied a change of degree objective by the Graduate School, (c) students dismissed by the academic unit and/or the Graduate School, (d) students denied an extension of time, (e) students who have violated the Continuous Enrollment Policy, (f) students contesting a course grade, and (g) faculty whose membership in the Graduate Faculty has been removed or revoked. The committee shall make recommendations to the dean and report its activities to the Council.
- The Council may select or the dean may appoint such other, ad hoc committees as they deem necessary to conduct the business of the Graduate School.