Spring Semester 2020 FAQ
Updated: April 2, 2020
For University-Wide Updates: https://www.uga.edu/coronavirus/info.php
University Health Center Operations: https://www.uhs.uga.edu/healthtopics/coronavirus
Research Operations: https://research.uga.edu/coronavirus/
Preparation for resuming classes on March 30, 2020: https://mailchi.mp/ad36aa348d09/nominations-opened-for-creative-teaching-awards-394429?e=eba7eb0c44
Housing FAQ: https://housing.uga.edu/site/notices#faq (NEW!)
Travel Planning and Cancellations: https://busfin.uga.edu/accounts_payable/guidance_travel_plan_and_cancel.pdf
EITS Continuity Plan: https://eits.uga.edu/continuity/
Maymester and Summer Courses to be Offered Online: https://www.uga.edu/coronavirus/messages/archnews-2020-04-02-2.php
Graduate School Memos
Assistantships & Funding
Academics & Research
Only essential activities should continue beyond the deadline. Essential activities include ensuring the viability of living organisms and maintaining unique reagents and essential equipment. Investigators should immediately develop plans to ramp down their research and communicate these plans to everyone on their research teams. In developing these plans, faculty and all other research personnel are encouraged to view the COVID-19: Research Operations at the University of Georgia FAQ, which is updated as new information becomes available.
SPA will continue to submit proposals prior to agency deadlines and will conduct other business, but some delays should be anticipated.
Research support units (Sponsored Projects Administration, Proposal Enhancement, Research Integrity and Safety, Innovation Gateway) will remain operational. https://research.uga.edu/coronavirus/
- Stay home and avoid contact with others. Do not go to work or school for this 14-day period. Discuss your work situation with your employer before returning to work.
- Take your temperature with a thermometer two times a day and monitor for fever. Also watch for cough or trouble breathing.
- Do not take public transportation, taxis, or ride-shares during the time you are practicing social distancing.
- Avoid crowded places (such as shopping centers and movie theaters), and limit your activities in public.
- Keep your distance from others (about 6 feet or 2 meters).
- Seek medical care. Call ahead before you go to a doctor’s office or emergency room.
- Tell your doctor about your recent travel and your symptoms.
- Avoid contact with others.
If you need to seek medical care for other reasons, call ahead to your doctor and tell them about your recent travel to an area with widespread or ongoing community spread of COVID-19. You must call ahead to schedule an appointment (706-542-1162). No walk-ins will be accepted. Employees are required to abide by these requirements as a condition of their employment. For students, failure to abide by these requirements may result in a temporary bar from campus, exclusion from University activities, and/or referral to the Office of Student Conduct.
Should you or those with whom you have come into contact test positive and are diagnosed with COVID-19, please be sure to notify the University Health Center so that we are aware of your illness (Main UHC Phone: 706-542-1162, Web: www.uhs.uga.edu, or, UHC Administration 706-542-8715).
For updates from the University Health Center, visit https://www.uhs.uga.edu/healthtopics/coronavirus.
- After hour mental health crisis (24/7/365) please call 706- 542-2200. CAPS has an after-hours crisis line that funnels through UGA PD. Students may ask to speak with a CAPS clinician if they are feeling at risk to self.
- RSVP (24- hour) support continues to be available – 706-542-SAFE
- CAPS is available for phone consultations—please call 706-542-2273 (M-F 8am-5pm).
- Health Promotion will be offering limited Wellness Coaching via phone—please call 706-542-8690 to speak to someone (M-F 8am-5pm).
- Health Promotion – phone consultation services available: 706-542-8690 (M-F 8am-5pm)
Whether or not a resident has already been approved to remain on campus during the suspended learning period, if they need to live on campus through the end of the spring 2020 semester due to extenuating circumstances, they should log into The Dawg House to make a request by 12 p.m. (noon) on March 20. Although Housing is able to accommodate most students who have a need to remain on campus, residents who choose this option will not be able to have guests during this time.
Please note, students who have been traveling outside of the United States during spring break are not permitted to return to a UGA campus or facility and would not be eligible to live on campus during this suspended instruction period.
If you require assistance, please contact firstname.lastname@example.org or the staff in your housing community.
- 46% of the Athletic, Green, Recreation, and Transportation Fees will be refunded.
- The University will refund 46% of the portion of the Student Activity Fee that supports programming and events (25% of this fee supports student programming and events).
- In recognition of reduced in-person access to the University Health Center, UGA will refund 10% of the Health Fee. The University Health Center will remain fully staffed and operational throughout the Spring semester, continuing to serve all UGA students through remote and telemedicine platforms for those away from campus as well as in-person access for students who remain on campus and in the local community.
- Students with parking permits will receive refunds based on days remaining on the student’s permit from March 16 forward.
The announcement form for a defense requires a Building and Room Number. The Graduate Coordinator’s office can put in a location and then explain in the comments section that the defense will be held by Zoom or Skype. For those already scheduled, the approval form the student submits does not require this information.
In keeping with directives from the state and federal government to suspend large events and promote social distancing due to COVID-19, the University System of Georgia has directed that all public events for the remainder of the Spring semester have been canceled, including Spring Commencement.
Students will still earn their degrees and be able to graduate this semester, consistent with academic standards.
These decisions are not made lightly, but with the best interests of our campus community and our students’ families and loved ones in mind. We realize that the cancellation of Spring Commencement is extremely disappointing. Therefore, we are exploring other ways to honor our graduates and will communicate when those plans are known.
The Department of Homeland Security and the Department of State have issued guidance to schools allowing flexibility in changes to academic programs so as to allow international students to maintain status during a temporary suspension of classes, and or the transition to an online course of study, as a result of the Covid-19 virus. If you have international students in your classes or departments, please reassure them that their immigration status during this time is valid. Please call the Office of Immigration Services if you have any questions or concerns (email@example.com / 706-542-2900).
During the suspension of classes, individuals holding non-immigrant visa statuses such as J-1, H-1B, O-1 and TN, are also maintaining valid status so long as the employment relationship with the employer (UGA) remains active and unchanged. If the work-site of an international employee or scholar changes in any way (such as a change of office location, or a work-at-home period), you must report this to our office in advance of this change. If you decide to depart the U.S., please also let us know (706 542-2900). Immigration FAQ
If you choose to return to your home country, you may still participate in any online course offerings, as determined by the academic department and or the Registrar’s office. Please inform the UGA Immigration Services office of your departure, by emailing firstname.lastname@example.org. Note that depending on worldwide travel restrictions, and U.S. embassy closures, if you depart the U.S. you may have difficulties returning in a timely fashion, and may require a new I-20 or DS-2019 form issued from UGA Immigration Services, and a new student visa application at a U.S. embassy.
International students who hold assistantships or work assignments with UGA need to contact their supervisor prior to making decisions regarding travel. International students approved for F-1 Optional Practical Training, or J-1 students approved for Academic Training, should work with their employers to ensure they can continue to perform their work, in the event of employer shutdowns.
- 706-542-2900 or email email@example.com
After hours immigration-related emergencies, call 706-202-2546
- International Student Life
706-542-5867 or email firstname.lastname@example.org
All other retail locations will be closed starting Wednesday, March 18.
Dining Services is also taking the following preventative measures:
- Converting all self-service areas to full-service lines
- Supplying hand sanitizer at locations
- Providing additional hand-washing stations at locations
- Increasing the frequency of cleaning and sanitation of all areas
- Increasing the frequency of cleaning and sanitation of serving utensils
Locations, serving times, and menus are subject to change. Further dining updates will be provided as they become available. Dining notifications can be found at uga.edu/notifications
The USG will be providing guidance to campuses on refunds for housing, dining, and other services. Students should wait for their campus to contact them.
For guidance on travel plans and cancellations, click here