Fall 2019 Deadlines

Format Check Submission

November 4, 2019

Final Submission

November 27, 2019

Guiding Principles: The Graduate School Style Manual

The Graduate School Style Manual establishes a set of standards designed to ensure consistency, legibility, and professional appearance of theses and dissertations. These standards are not intended to comprehensively address all the minutiae of style and formatting. Students should refer to their academic department’s choice of style manuals for such specifics. Note: You must follow these guidelines to format your thesis/dissertation for the first format check. If it is apparent that you have not made a reasonable attempt to do so, your document will not be checked and your graduation may be delayed until a future semester.

Preparing for Electronic Submission

Submitting your documents

After reviewing the format checklist, the submitted file must be named according to the following convention

  • lastname_firstname_middleInitial_yearMonthOfGraduation_degreeAcronym.pdf

Example: doe_john_b_201302_phd.pdfStopDO NOT submit your document for format check or final approval without naming it in the appropriate manner detailed above.

  • ETD Format Check Submission You must have a format check done before you can submit your official copy.
  • ETD Final Submission Please note: Proof-reading changes cannot be made to the document once it has been accepted as final. Please make sure that you are happy with the document you submit and do not submit until you are sure no additional edits to the content will be needed.

Doctoral Students Only

Dissertation Abstracts (UMI): Doctoral students may elect to submit the abstract of their dissertation or the entire dissertation to Dissertation Abstracts for processing and distribution. Students should discuss this option with their major professor prior to making a decision to utilize this service. Students choosing this option may access the Proquest (UMI) website for more information or to obtain the appropriate agreement form. The Graduate School is no longer involved in this process. Survey of Earned Doctorates: The Survey of Earned Doctorates (SED) gathers data from all doctorate graduates each year. The responses become part of the Doctorate Records File, a virtually complete databank on doctorate recipients from 1920 to the present. These data serve policymakers at the federal, state, local and university levels. Privacy: Information you provide is kept confidential and is safeguarded in accordance with the Privacy Act of 1974, as amended. The survey data are reported only in aggregate form or in a manner that does not identify information about any individual. Your information is vital to future program development and funding. Please register for the survey on the SED Registration Website. You will receive a pin and password to complete the secure survey.

Questions About Formatting Your Thesis or Dissertation

If you cannot find your answers to formatting questions in the Graduate School Style Manual, you may address your question to gradinfo@uga.edu.

  • The Graduate School Style Manual All ETDs must conform to the Graduate School style requirements
  • Human Subjects Guidelines The Human Subjects Office at the Office of the Vice-President for Research Policies and Procedures for Electronic Theses and Dissertations
  • ETD Library Theses and Dissertations that have been submitted to the Graduate School are available via the UGA Libraries Galileo System; any inquiries regarding the ETD Library site and its contents should be directed to the Library (note that it may take some time for the Library system to process new theses and dissertations after they have been accepted by the Graduate School)

After You’ve Finished

If you would like paper copies of your thesis or dissertation, Print and Copy Services at the Tate Student Center will print and bind your thesis or dissertation in the traditional black hard cover with gold lettering. Please do not make copies or pay for binding before contacting the Tate Center Print and Copy Services.

Ready to apply?