Frequently asked questions for faculty and staff have been organized into subtopics. Click on a question to reveal the answer.
For domestic applicants: receipt of official test scores and official transcripts from all degree-granting institutions (denoted as a “Y” in the “Admissions Awaiting Dept. Recommendation” column on tracking).
For international applicants: receipt of official test scores (denoted as a “T” in the “Admissions Awaiting Dept. Recommendation” column on tracking).
Files which are incomplete at the beginning of the semester for which the applicant has applied may be refused during the “open refusal” period. This is a seven-day period which lasts from the first day of class until the end of ATHENA registration. At this time the Graduate School will accept refusals on any incomplete files for that term.
- Full name
- TSO userID
- e-mail address
- last four digits of SS#
- level of access to admissions recommendation systems (up-date only or coordinator’s level to make recommendations)
There is a form in the departments tracking system for this purpose. For reasons of security, the Graduate School will not accept this information from anyone except the graduate coordinator or the department head. Once this information is received, the director of admissions will request access to the Electronic Recommendation System (EDR) and the application tracking system.
Choose either “Announcement of Doctoral Oral Comprehensive Exam” or “Announcement of Doctoral Defense of the Dissertation.” Be sure to enter information in all fields. Choose “Send Announcement.” You will receive a confirmation number. Once the form is received by our staff, a copy of the notification will be sent to the department via e-mail.
Note that these announcements will be accepted only from the graduate coordinator’s office; they will not be accepted from the student.