Travel Grants for Students

Conference Travel Grants for Students Presenting Research

The Graduate School provides competitive travel funding for students presenting their research at conferences and professional meetings. Please read the relevant sections of this page carefully, as eligibility and requirements for domestic and international travel differ. For the purposes of these awards, travel to Hawaii, Alaska, and U.S. territories outside the contiguous 48 states must be submitted as International Travel.

Funds are awarded on a quarterly basis. Only a limited amount of funding is available each quarter. The amount of the award is based on factors such as costs at the meeting site, location and distance traveled, and the availability of funds. Departmental “match” funding in support of the student’s travel will greatly enhance the student’s chances for Graduate School funding.

Students may receive only one travel grant per fiscal year (July-June), regardless of travel type (domestic or international).

Students receiving travel grants will be reimbursed after submitting receipts for approved, budgeted expenses to their departments. No student will be reimbursed more than the actual cost of the trip. Funding will not be provided to students employed as instructors or classified employees.

All requests for funding must be submitted by the Graduate Coordinator.

Domestic Travel Grants

The Graduate School’s Domestic Travel Grants support travel for students to present their research at conferences and professional meetings within the continental United States. Students may request up to $1000 to defray travel expenses. (NOTE: Students traveling to Hawaii, Alaska, or U.S. territories outside the contiguous 48 states must apply for the International Travel Grants.)

To qualify for a grant, the student must meet the following criteria at the time of submission:

Be a PhD student (or Master’s student in a terminal degree program who has satisfactorily completed all required courses, exclusive of 7000 and 7300).
Be reporting results of their dissertation or thesis research as the primary author of the publication or presentation.
Have completed five (5) semesters of graduate courses.
Be registered for full-time graduate study during and following the semester of travel: at least three (3) credit hours of during Fall, Spring, or Summer semester if admitted into candidacy; nine (9) credit hours during Fall or Spring semesters; OR six (6) credit hours during Summer semester if not admitted into candidacy.
Posses a minimum GPA of 3. 5 or higher in graduate coursework.
Not have any grades of Incomplete (I) or unsatisfactory (U) at the time of application.
Travel within the contiguous 48 states. (Travel to Alaska, Hawaii, or U.S. territories requires the International Travel Grant application).

The department uses the above criteria to ensure the student’s eligibility before submitting the application and application materials.

To apply:

The student must submit the abstract of their presentation, notification of acceptance, a travel budget, and a copy of an unofficial transcript confirming eligibility to their department.
The department will review each student to verify they meet the award criteria
The department will submit all applications to the Graduate School via GradStatus by the deadline.
Late submissions will not be accepted.

Travel Dates Request Deadline
January 1 – March 31, 2024 December 8, 2023
April 1 – June 30, 2024 March 8, 2024

Contact: gradawards@uga.edu

International Travel Grants

The Graduate School’s International Travel Grants support travel for students to present their research at conferences and professional meetings in foreign countries and in Hawaii, Alaska, or U.S. territories outside the contiguous 48 states, subject to UGA’s travel rules. Students may request up to $1500 to defray travel expenses.